These instructions explain how to print address labels from Apple’s Address Book application. Think holiday cards everyone! The screenshots are from Lion so if you’re running a previous version of the operating system, the screenshots might look slightly different, but the substance of the steps is the same.
Create a Group
Open Address Book. First create a group for your labels. Click on File and choose New Group.
Rename the Group
You’ll see your new group shown as untitled group and highlighted in blue. Type in a name.
In this example, I’ve named the group Label People.
Drag People into the Group
Find the names you’d like receive your letters, and drag them onto the name of the group.
Click on the Group
You should now see all of the names listed in your group.
Select Print from the File menu.
Address Book assumes you want to print to an envelope, but we’re going to change that by clicking on Show Details.
Change the Style
Click on Envelopes in the Style Pulldown.
Choose Mailing Labels from the Pulldown
Click on the Layout tab in the middle, and you’ll see three things:
- Page has changed to Avery Standard
- To the right you can see an Avery Standard label number
- The layout has changed to show our two address labels ready to be printed
Choose Your Label Type
Look at the labels you’ve chosen at the store, and find the Avery number on the package. If you chose an Avery label package this is easy, and even if you’ve chosen one from a competitor, they should show you the equivalent Avery label number.
VERY IMPORTANT – Print a test page on plain paper. This will help you find out where you’ve got duplicate addresses (through no fault of your own), and where perhaps an address is too long the way it’s written. Keep adjusting your addresses in your Address Book until the test print looks perfectly. NOW you can print to your labels. I also suggest printing one label page at a time by selecting From Page 1 of 1, Page 2 of 2, etc. each independently.